Personal Assistant
3 semanas atrás
**Responsibilities**:
**Calendar Management**:Efficiently manage and coordinate the executive's calendar, including scheduling appointments, meetings, and conference calls. Proactively anticipate and address scheduling conflicts to optimize time management.
**Travel Coordination**:Arrange travel itineraries, including flights, accommodations, ground transportation, and necessary travel documents. Ensure travel arrangements align with the executive's schedule and preferences.
**Meeting Support**:Prepare meeting materials, agendas, and presentations. Attend meetings when required, take minutes, and follow up on action items to ensure timely completion.
**Administrative Tasks**:Handle a variety of administrative duties, such as processing expenses, managing filing systems, and maintaining confidential documents.
**Relationship Management**:Build and maintain positive relationships with internal and external stakeholders, ensuring effective communication and collaboration.
**Event Planning**:Assist in organizing company events, conferences, and special occasions, ensuring smooth execution and attention to detail.
**Research**:Conduct research on various topics as requested by the executive, providing comprehensive reports and summaries for decision-making purposes.
**Support Team Coordination**:Collaborate with other administrative staff to ensure a cohesive and efficient support system for the executive team.
**Requirements**:
- **Must be in Porto Portugal**:
- **Must be able to speak Portugese and English**:
- Proven experience as a Personal Assistant or similar role, preferably supporting C-level executives.
- Experience in working with marketing professionals and understand basic marketing processes
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, displaying professionalism in all interactions.
- High level of discretion and ability to handle sensitive and confidential information with utmost integrity.
- Detail-oriented with a focus on accuracy in administrative tasks.
- Flexibility and adaptability to handle changing priorities and work under pressure.
- Proactive problem-solving skills and the ability to anticipate needs and provide solutions.
- A positive attitude, strong work ethic, and a commitment to maintaining a professional image.
**Education and Experience**:
- Proven experience as a Personal Assistant or in an administrative support role for at least 2-4 years.
**Tipo de oferta**: Part-time
Horas de meio período: 20 por semana
Salário: 10,00€ - 15,00€ por hora
Horário de trabalho:
- De segunda à sexta-feira
Possibilidade de deslocação diária/mudança de residência:
- Porto, Distrito do Porto: Deslocar-se diariamente ou disposto a mudar-se para o local da oferta com um pacote de relocalização disponibilizado pela empresa (obrigatório)
Pergunta(s) de seleção:
- Are you available to report in an office?
Idioma:
- Português (obrigatório)
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