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Executive/family Assistant to The Founder Of
4 meses atrás
**Location: Portugal**
**Hybrid/Full-time/No fixed schedule**
We are looking for an experienced **Executive/Family Assistant** who will directly support the family of the owner of an International PR agency. Your skills will be needed for both personal and work-related tasks, letting your boss focus on essential business decisions.
**It's a perfect match for you if**:
- No problem is unsolvable, you get excited by figuring things out and finding out how things actually work.
- You enjoy a relaxed Portuguese lifestyle but deeply in your heart craving to speed up all working processes. Soon is not as good as now
- You are Jack of all Trades and have previous experience in multiple industries (working in an event industry is a huge plus).
- You get extremely excited once event planning appears on the horizon and are willing to travel worldwide to make the impossible happen.al and work-related tasks, letting your boss focus on essential business decisions.
**Your role**:
- *Tasks distribution: 80% personal / 20% business*_
1. Provide day-to-day support on personal tasks from running errands to dealing with the local institutions (government agencies, banks, lawyers)
2. Organize travel support: logistics, planning & booking
3. Organize personal and business events from scratch (remotely and on-site)
4. Assist with time management: everything is up to date, goals are set correctly and prioritized wisely, and everything is planned ahead
5. Be responsible for hiring and working with contractors and freelancers (writers, copywriters and etc.) from searching to submitting payments
6. Be a shopping concierge (search products online/offline, identify the best product with minimum guidance from your boss
7. Work closely with legal consultants on the registration of a legal entity in Europe
8. Bookkeeping and money transfers
9. Create, send, obtain and follow up on invoices from clients and partners
10. Prepare presentations and analyze data where necessary
11. Help to drive the workflow improvement
**The person who is right for this role is someone who**:
1. Has 7+ years of Executive Assistant experience
2. Being fluent in English, conversational Portuguese, and Russian is a huge plus
3. Is located in Portugal or planning to relocate there soon
4. Is familiar with G-suite, Notion & Slack
5. Is tech-savvy
6. Is relentlessly resourceful - no problem is unsolvable
7. Is an easy-going person with a good sense of humor and a can-do, encouraging attitude
8. Is a proactive, curious, and flexible individual, able to work without significant direction and/or context
**Salary**: 2,500.00€ - 3,000.00€ per month
