Administrative Services Coordinator

Há 4 dias


Lisboa, Lisboa, Portugal Mercer Tempo inteiro

Mercer is seeking a highly skilled Administrative Services Coordinator to join our team. This role requires strong organizational skills, attention to detail and excellent communication abilities.

The ideal candidate will be responsible for providing administrative support to senior professionals, including complex meeting schedule management, travel coordination and expense processing.

Key responsibilities will include:

  1. Maintaining diaries for principals, scheduling internal and external meetings and communicating with clients and infrastructure staff as necessary.
  2. Proactively identifying opportunities to add value through marginal internal meetings, interviews and staff meetings.
  3. Coordinating travel and accommodation arrangements, booking cars, rail tickets and other transportation needs.
  4. Preparing monthly timesheets for each assigned principal and preparing all expense reports.
  5. Maintaining/updating client contact database to ensure accuracy of information for firm use.
  6. Providing short-term coverage for partners or principals who may be in the midst of an EA assignment transition or who are new to the firm.
  7. Participating in team meetings and projects with an eye to improving processes and overall performance of the EA team.

Requirements: At least one year experience working in an administrative or customer service position. Experience in financial services, management consultancy and/or professional services environment a plus.



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