Administrative Coordinator

Há 4 dias

Lisboa, Lisboa, Portugal Phiture Tempo inteiro

Phiture is a leading provider of integrated mobility solutions for urban, interurban, and logistics transport. We combine specialization in automation and electrification by road and rail, rail vehicles, turnkey systems, consulting, and consumer services.

We are seeking an experienced Administrative Coordinator to support our functional area:

This role will play a crucial part in handling various administrative tasks, ensuring smooth operations, and helping the team stay organized and efficient.

Responsibilities include:

  • Schedule Management: Manage schedules, organize meetings, and maintain files.
  • Communication: Handle internal and external communications, including emails and phone calls.
  • Document Creation: Create and format documents, presentations, and reports.
  • Event Planning: Organize team events, conferences, and travel arrangements.
  • Travel Arrangements: Schedule travel (flights and accommodations) and car rentals for team trips.
  • Expense Management: Handle the team's monthly expenses.
  • Supply Chain Management: Order supplies, manage office equipment, and maintain a tidy workspace.

Qualifications:

Education: Technical or higher education in Languages, Secretarial Studies, Administrative Assistance, or a similar area.

Language Skills: Fluency in Portuguese and English (spoken and written).

Experience: More than 4 years of experience in administrative support.

Software Proficiency: Proficiency in Microsoft 365 tools (Word, Excel, PowerPoint, etc.).

We value organization, proactivity, proficiency, problem-solving skills, and the ability to manage diverse tasks, learn, and work in a team. Ease in managing and organizing travel logistics is also essential.

Benefits:

  • A flexible working model to promote a better work-life balance.
  • Health insurance and access to our on-site medical center.
  • 2 volunteering days a year and 4 additional bridge days per year.
  • Exclusive discounts on Siemens and Bosch brands.
  • Access to Siemens Learning Platforms for internal online courses and external platforms like Coursera, Udemy, and LinkedIn Learning.

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