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Global HR Operations Specialist

2 meses atrás

Lisboa, Lisboa, Portugal Boston Consulting Group Tempo inteiro

At Boston Consulting Group, we are seeking a skilled Global Hr Shared Services Specialist to join our team.

Company Overview

We pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. Our diverse team of experts operates across the globe in multiple countries, providing corporate support to business areas such as Finance, Legal, HR, Marketing, and IT. This role is part of our Global Services team, which forms the backbone of our People organization.

Job Description

You will be part of the HRSSC Team supporting the HR Teams globally with HR administrative support throughout the employee life cycle. As an HR Coordinator, you will work closely & directly with Global HR Operations function team. Your primary responsibility will be to maintain personnel files in compliance with applicable legal requirements and internal standards.

Key Responsibilities:

  1. Entering and maintaining employee data within our HR system (i.e., personal data, job, office, promotion, compensation, working capacity, leaves of absence, education, background history, line managers, assistants, etc.)
  2. Maintain personnel files in compliance with applicable legal requirements and internal standards
  3. Support with New hire onboarding & BGV checking processes
  4. Send out Induction plan and welcome emails
  5. Deliver audit support on personal files, forms, etc.
  6. Assist with general employee requests, letters, verifications, reference checks, etc., including generating visa invitation letters
  7. Generate reporting for employee distribution lists, new joiners, anniversaries, milestones, etc.
  8. Keep track of employees' probationary periods and flag to HR team to ensure geographic process are followed
  9. Prepare, process, and follow up on employee paperwork related to new hires, promotions, transfers, address changes, additional payments, status changes, and employee exits with sensitivity to the confidential nature of the information
  10. Manage and maintain the inbox dealing with employee queries and escalating to the correct team contact where necessary
  11. Coordinate with support functions for new hire laptops, accesses, payroll setups, etc.
  12. Assist in developing and modifying operating policies, guidelines, procedures, systems, and documentation to foster best practices within the team. Review these periodically.
  13. Use a proactive, flexible, and practical approach to manage process and technology changes, ensuring project outcomes are achieved.
  14. Provide general support to HR team and perform other duties as assigned or required

What We Offer

The estimated salary for this role is around $80,000 - $120,000 per annum, depending on experience, location, and other factors. Benefits include a comprehensive health insurance plan, retirement savings program, and opportunities for professional growth and development.

Requirements

  • A graduation degree with 6+ years of relevant work experience in a professional services or multi-national companies
  • Knowledge of Workday & experience in Global HR Operations / HR Shared Services
  • Proficiency in MS Office (Word, Visio, Excel, PowerPoint, Outlook)
  • Proficient in English as well as Italian or Spanish