Executive Support Specialist

Há 1 mês

Braga, Braga, Portugal Twinwingames Tempo inteiro
Job Description

At Twinwingames, we are seeking a highly skilled and organized Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide administrative assistance to our executives, ensuring seamless day-to-day operations and supporting the achievement of our company goals.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to two executives, including managing schedules, arranging appointments, coordinating travel arrangements, and preparing documents and presentations.
  • Meeting Support: Coordinate and support meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.
  • Calendar Management: Maintain and organize executives' calendars, ensuring all appointments, meetings, and deadlines are accurately recorded and efficiently managed.
  • Document Preparation: Prepare and edit various documents, reports, and presentations as required by the executives, ensuring accuracy and professionalism at all times.
  • Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation, ensuring smooth logistics and timely arrangements.
  • Personal Assistance: Assist in organizing and managing various personal tasks and routines for the executives, such as scheduling personal appointments, managing household matters, and handling personal correspondence.
  • Business Support: Conduct different tasks related to information search and analysis as well as industry news analysis and updates.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Requirements:
  • A minimum of 1 year of experience in an administrative or executive support role.
  • Fluency in English, Spanish, and Ukrainian (written and verbal).
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a professional and courteous demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software applications (Google Sheets/Google Calendar), experience with GPT chat is a plus.
  • Ability to work in a fast-paced environment, handle multiple tasks simultaneously, and adapt to changing priorities.
  • Demonstrated ability to handle confidential information with discretion and professionalism.
  • Meticulous attention to detail and accuracy in all work tasks.
Preferred Qualifications:
  • Bachelor's Degree in Business Administration, Communications, or a related field is preferred but not required.
  • Prior experience supporting executives or high-level management personnel is advantageous.
  • Proven ability to multitask and manage multiple projects simultaneously.
  • Strong problem-solving skills with the ability to anticipate needs and proactively address issues.

We take pride in offering a range of benefits and opportunities to our employees, which include but are not limited to:

  • Flexible working hours and workplace, enabling our team members to achieve a healthy work-life balance.
  • Paid vacation of 20 workdays per year; 5 workdays of sick leave per year.
  • Unlimited day-offs for personal matters (unpaid).
  • Paid benefits of choice, designed to meet the unique needs of each employee.
  • A personal development plan (English speaking club, skills training, and access to our Education office — an education hub with internal and external experts and mentorship programs).
  • Structured processes and tools — corporate Confluence, to ensure effective communication and collaboration within the company.
  • An open-minded management style that fosters transparency and constant sharing of company strategy and plans.
  • Performance-based reviews that recognize and reward the contributions of our team members.
  • Stress management measures, including 1-1 meetings, transparent communication, and feedback culture.
  • Corporate team-building events, marathons, and online challenges that promote teamwork and healthy competition.
  • A family-friendly environment, where we celebrate important personal milestones, such as the birth of a child or wedding, with congratulatory gifts.

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