Administrative Coordinator

4 semanas atrás


Lisboa, Lisboa, Portugal Artec Group Tempo inteiro
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Lisbon, Portugal.

The successful candidate will have excellent communication skills, both written and verbal, and be proficient in Microsoft Office applications.

Job Responsibilities
  • Welcome visitors and ensure compliance with access control systems
  • Answer and screen phone calls, taking messages and forwarding calls to relevant contacts
  • Daily mail pick-up, sorting, and distribution
  • Dispatch administrative documents to Portuguese institutions
  • Physical and electronic filing of documents, invoices, and bills
  • Provide administrative support to employees and managers
  • Order office supplies and stationery, maintaining inventory
  • Prepare documents and materials for regular interaction with utility companies and service providers
  • Prepare information and documents for budgeting administrative expenses
  • Supervise the Company's cleaning personnel and maintain a clean office environment
  • Assist in organizing and overseeing work involving external contractors
  • Receive administrative requests, complaints, and suggestions from employees
  • Advise on administrative procedures
  • Regularly report and provide feedback to the Business Manager
Requirements
  • At least one year of experience in an administrative role
  • Completed secondary education
  • Fluency in English (written and speaking skills) and knowledge of Russian is a plus
  • Good knowledge of Microsoft Office applications
  • Responsibility, punctuality, and attention to detail
  • Positive attitude, kindness, and love for interacting with people
Benefits
  • Competitive salary: €25,000 - €30,000 per annum
  • A strong team of experts within a growing international company
  • Comfortable office in Lisbon
  • Autonomy and creativity in your area of responsibility
  • Snacks in the office and afterwork get-togethers


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