Facilities Assistant/receptionist

3 semanas atrás

Lisboa, Portugal JLL Tempo inteiro

JLL supports the Whole You, personally and professionally.

Facilities Assistant/Receptionist
Corporate Account - Work Dynamics EMRA

The Facilities Assistant/Receptionist plays a vital role in providing a welcoming and efficient front-of-house experience for employees, clients, and visitors. This position is responsible for managing the reception area and providing administrative support to the Workplace Management team. The Facilities Assistant/Receptionist will handle a variety of tasks related to workplace operations to ensure a smooth and productive work environment.

**Key Responsibilities**:
Receptionist
Greet and welcome visitors, ensuring a positive first impression
Manage incoming calls and direct them appropriately
Maintain an organized and tidy reception area
Coordinate visitor access and issue visitor badges
Provide high-quality customer service and assist with inquiries

Administrative Support
Assist with scheduling and coordination of meetings and appointments
Manage incoming and outgoing mail, including sorting and distributing packages
Maintain accurate records and files, including office supplies inventory
Prepare and distribute internal communications, memos, and announcements
Assist with travel arrangements and expense reimbursements

Workplace Operations
Ensure meeting rooms are set up and equipped with necessary technology
Assist with event coordination, including room bookings and catering arrangements
Liaise with vendors and suppliers for office supplies and maintenance requests
Coordinate office equipment repairs and maintenance
Assist with access card management and security procedures

Health and Safety
Monitor and report any health and safety hazards or incidents
Ensure compliance with workplace safety policies and procedures
Conduct regular inspections of common areas and report maintenance issues
Assist with emergency response protocols and evacuation procedures

**Qualifications**:
High school diploma or equivalent (additional education/training is a plus)
Proven experience in a receptionist or administrative role
Strong interpersonal and communication skills
Excellent customer service orientation
Proficient in using office software and equipment (e.g., Microsoft Office Suite, phone systems)
Ability to prioritize and multitask in a fast-paced environment
Attention to detail and strong organizational skills
Understanding of basic health and safety regulations

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

  • Facilities Assistant/receptionist

    1 semana atrás

    Lisboa, Lisboa, Portugal JLL Tempo inteiro

    JLL supports the Whole You, personally and professionally.Facilities Assistant/ReceptionistCorporate Account - Work Dynamics EMRAThe Facilities Assistant/Receptionist plays a vital role in providing a welcoming and efficient front-of-house experience for employees, clients, and visitors. This position is responsible for managing the reception area and...

  • Receptionist/Administration Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal British School of Lisbon Tempo inteiro

    Receptionist/Administration AssistantDue to expansion, The British School of Lisbon is looking to appoint an exceptional Receptionist/Administration Assistant to join our committed team of professionals. You will become part of a dynamic environment with responsibility to deliver a support function across our school community. Flexibility and positivity in...

  • Receptionist/Administration Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal British School of Lisbon Tempo inteiro

    Receptionist/Administration AssistantDue to expansion, The British School of Lisbon is looking to appoint an exceptional Receptionist/Administration Assistant to join our committed team of professionals. You will become part of a dynamic environment with responsibility to deliver a support function across our school community. Flexibility and positivity in...

  • Facilities Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal Brodheim Tempo inteiro

    Nome da Função: Facilities AssistantTipo de Contrato: Full TimeLocalização | Loja: LisboaReferência Anúncio: Facilities AssistantDescritivo marca | Função | Perfil: Facilities AssistantDETALHE DA FUNÇÃOA tua missão: Gestão de ticket's e acompanhamento das necessidades das lojas; Gestão com fornecedores e prestadores de serviços no âmbito das...

  • Facilities Assistant

    2 semanas atrás

    Lisboa, Portugal Brodheim Tempo inteiro

    Nome da Função: Facilities Assistant Tipo de Contrato: Full Time Localização | Loja: Lisboa Referência Anúncio: Facilities Assistant Descritivo marca | Função | Perfil: Facilities Assistant DETALHE DA FUNÇÃO **A tua missão**: - Gestão de ticket’s e acompanhamento das necessidades das lojas; - Gestão com fornecedores e prestadores de...

  • Facilities & Logistics Assistant

    2 meses atrás

    Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo. Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Facilities & Logistics Assistant

    Há 7 horas

    Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo. Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Facilities & Logistics Assistant

    3 semanas atrás

    Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo. Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Facilities & Logistics Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo.Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Receptionist - Lisbon, Portugal

    3 semanas atrás

    Lisboa, Portugal Sitel Tempo inteiro

    **Receptionist - Lisbon, Portugal**: - Req ID#: 324095- Lisboa, Portugal, PT- Job Description: **Come and work with us.**: We are looking for a **Receptionist** to join our team. As a **Receptionist**, your daily responsibilities will include: - Receive incoming phone calls, obtain caller's details, take messages and forward calls to the appropriate...

  • Facilities & Logistics Assistant

    1 semana atrás

    Lisboa, Lisboa, Portugal Maleo Tempo inteiro

    Procuras uma empresa inovadora, que oferece oportunidades de crescimento e espaço para criatividade? Vem descobrir a Maleo.Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de...

  • Receptionist

    2 meses atrás

    Lisboa, Portugal Hilton Tempo inteiro

    Receptionist A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. **What will I be doing?** As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out...

  • Receptionist

    Há 6 dias

    Lisboa, Portugal Hilton Tempo inteiro

    Receptionist ( Job Number: HOT0AODN) Work Locations :DoubleTree LisbonRua Eng Vieira da Silva 2Lisbon1050-105 A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. What will I be doing? As Receptionist, you will provide reception...

  • Receptionist

    2 semanas atrás

    Lisboa, Portugal Cushman & Wakefield Tempo inteiro

    Job Title Receptionist Job Description Summary Cushman & Wakefield (NYSE: CWK) is a leading global real estate services firm that delivers exceptional value by putting great ideas into practice for occupiers and owners in the real estate industry. Cushman & Wakefield is one of the largest real estate services firms with 55,000 employees in approximately...

  • Receptionist

    4 semanas atrás

    Lisboa, Portugal Hilton Tempo inteiro

    Receptionist ( Job Number: HOT0AODN) Work Locations :DoubleTree LisbonRua Eng Vieira da Silva 2Lisbon1050-105 A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. What will I be doing? As Receptionist, you will provide...

  • Receptionist

    3 semanas atrás

    Lisboa, Lisboa, Portugal Hilton Tempo inteiro

    A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required.What will I be doing?As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits,...

  • Receptionist

    3 semanas atrás

    Lisboa, Portugal Hilton Tempo inteiro

    Receptionist ( Job Number: HOT0AODN) Work Locations :DoubleTree LisbonRua Eng Vieira da Silva 2Lisbon1050-105 A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. What will I be doing? As Receptionist, you will provide...

  • Facilities Assistant

    2 meses atrás

    Lagoas Park,Quinta da Fonte e Duque de Palmela (Lisboa), Portugal Randstad Portugal Tempo inteiro

    Gostaria de trabalhar numa multinacional de renome? Tem experiência em áreas administrativas? Estamos a recrutar um(a) Facilities Assistant.responsabilidades chave– Gestão de ticket's e acompanhamento das necessidades do cliente;Verificação dos espaços e reposição de stocks em geral (salas de reunião, zonas de economato, kits 1os socorros);–...

  • Receptionist - Emea

    2 meses atrás

    Lisboa, Portugal Hilton Tempo inteiro

    Receptionist - EMEA A Receptionist provides reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. **What will I be doing?** As Receptionist, you will provide reception services for Guests to contribute to an overall exceptional experience from check-in through...

  • Night Receptionist

    2 meses atrás

    Lisboa, Portugal Hilton Tempo inteiro

    Night Receptionist A Night Receptionist provides night-hour reception services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. **What will I be doing?** As Night Receptionist, you will provide night-hour reception services for Guests to contribute to an overall exceptional...