Facilities Management Executive
2 semanas atrás
**Responsibilities**:
- Provide front desk services at a reception counter, mailing and courier services, stationery
- supplies for the office and answering telephone calls for company general lines.- Conduct weekly inspection of the entire office space and report any issues to the workplace
- manager.- Manage travel arrangements which includes transportation, accommodation and liaise with
- the hotel for corporate discounts.- Manage the pantry services such as maintain the beverages inventory, replenish the
- beverages, liaise with vendors, etc.- Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.
- Provide sufficient supply of groceries such as dairy products, coffee beans, drinking water,
- biscuits, bread, fruits, cereal etc.- Responsible to manage the office security such as visitor access, employee access and
- maintain the checklist for access card activation and reactivation.- Responsible for managing the office services such as office cleaning, potted plant, pest
- control, etc.- Coordinate and monitor activities of contract suppliers, manage vendor relationships and
- ensure the signed contract checklist update regularly.- Assist workplace manager in managing the procurement activities such as issuance of
- Purchase Order, Received Goods and Services and Payment of Invoices.- Assist the workplace manager in managing the coworking clients which includes managing
- the booking system, liaise with finance for issuance of invoices, communicate with clients,- etc.- Support other workplace administrative tasks as assigned by the supervisor as an when
- needed.**Qualifications**:
- Minimum 1 - 2 years’ experience in Facilities / Administration / Workplace Assistance / Procurement Assistance.
- Good in MS Office (MS Word / Excel / Power Point).
- Good communication and negotiation skills.
- Good planning and organizational skills.
- Possess good problem analysis skills and able to make decisions.
- A ‘can do’ attitude in facing challenges and problem solving.
- Customer service orientation and team player.
- Able to communicate and write in English.
**Education**:
- Professional Certificate/Diploma in Property Management, Real Estate, Business
- Administration or equivalent.**Travelling**:
- N/A**Remarks**:
- Additional Remarks- We will require this person to work in the office five-day a week.
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