Office Assistant

2 semanas atrás

Lisboa, Portugal Merkle DACH Tempo inteiro

Company Description
**We Dream. We Do. We Deliver.**

**As a full-service, data-driven customer experience transformation, **we partner with Top 500 companies in the DACH region and in Eastern Europe. Originally from Switzerland, Merkle DACH was created out of a merger Namics and Isobar - two leading full-service digital agencies.

**Our 1200+ digital enthusiasts **are innovating the way brands are built, through providing expertise in Digital Transformation strategy, MarTech platforms, Creativity, UX, CRM, Data, Commerce, Mobile, Social Media, Intranet and CMS. We are part of the global **Merkle** brand, the largest brand within the dentsu group, who shares with us a network of over 66,000 passionate individuals in 146 countries.

**Job Description**:

- Establish and maintain all office protocols, facilities management, and maintenance.
- Build relationships with the building maintenance team, mailing, vendors, etc.
- Plan and coordinate repairs, installations, and refurbishments of office equipment when necessary.
- Work closely with the accounting team to make sure that all the invoices are filed and paid.
- Place orders and maintain office supply inventory.
- Maintain a safe and secure working environment, ensuring the spaces are following safety protocols.
- Knowledge of all emergency response plans.
- Organize and communicate inbound and outbound mail processes, receive deliveries, and coordinate with local carriers and building management.
- Support in ad hoc projects when needed
- Coordinate and manage events (happy hours, meetings, offsite events, etc.).

**Qualifications**:

- ** Ability to manage and prioritize a wide range of administrative and executive support-related tasks**:

- Take on important initiatives and be able to do so with a team or independently
- ** Energetic and engaged professional** who is passionate about working with people and exceeding expectations
- ** Detail-oriented** and strong problem-solving skills
- Excellent written and verbal communication skills in English
- Able to work in a collaborative environment and think on your feet
- Solid computer skills and proficiency with MS Office

Additional Information
**Benefits and perks**:

- Cutting Edge Technology & Latest IT tools
- Software-house environment
- Agile and Flexible working hours
- Digital nomad policy
- Focus on career development
- Health insurance (also included for the household)
- Mental health support
- Volunteering experiences and sustainable mindset
- 25 vacation days + 3 wellness days per year
- Beers (after 6pm), foosball, and ping-pong #workhardplayhard
- Free breakfast every second Monday of the month
- Employee discounts
- Team & Company events

**Inclusion & Diversity**
- We value the strength diversity brings to our business and are working hard to build a more inclusive workplace through partnerships with Stonewall, Business Disability Forum and Business in the Community’s race and gender equality campaigns. We are happy to discuss all flexible and agile approaches to working for all our roles - we can’t promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly._
- If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you._

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