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HR Operations Specialist

Há 1 mês

Porto, Porto, Portugal Omnipresent Tempo inteiro
About Omnipresent

Omnipresent is a global employment services provider that simplifies the process of hiring and managing remote workers. With a network of legal entities across the world and an automation-focused tech platform, we offer a cost-effective and legally compliant employment experience for our clients and their employees.

Job Summary

We are seeking an experienced HR Operations Specialist to join our team. As a key member of our operations team, you will be responsible for managing the HR operations for our client employees, ensuring compliance and success throughout their journey with us.

Key Responsibilities
  • Manage end-to-end people operations processes across the entire employee lifecycle, from onboarding to offboarding.
  • Coordinate and manage the onboarding process for new hires, including preparing employment documentation and communicating important information.
  • Draft, amend, and issue legally compliant employment and commercial contracts.
  • Work with our Payroll and Benefits Team to ensure all new starters are successfully registered in payroll and benefits ahead of their start dates.
  • Facilitate offboarding procedures, including conducting exit interviews and processing necessary paperwork to ensure compliance.
  • Manage projects across various areas of employment law and liaise with all stakeholders.
  • Update and maintain internal HR systems to ensure documentation and records are accurate.
  • Develop and strengthen the legal and compliance aspects of the business, including data protection, knowledge bank development, and drafting policies and procedures.
  • Coordinate client queries efficiently and involve relevant subject matter expert colleagues from legal, payroll, benefits, and other cross-functional teams.
  • Assist with simplifying and automating complex operational processes in partnership with the Product Team, helping to improve the employee journey and enhance our content and structures related to client interactions.
  • Serve as a point of contact for employee inquiries related to HR policies, procedures, and programs.
Requirements
  • Previous experience in HR or People Operations.
  • Good understanding of employment laws and their application in various countries.
  • Keen interest in developing technical knowledge and staying up-to-date with legal developments.
  • Excellent written and oral communication skills, with the ability to work with a global team in multiple time zones.
  • Strong project management background with a track record of devising projects from scratch in an ambiguous environment.
  • Proactive issue resolution, ensuring a high level of governance at all times.
  • Able to manage multiple stakeholders, competing agendas, and gather information from various functions.
  • Fantastic documentation skills, with the ability to organize information in a clear and concise manner.
  • Ability to interpret HR policies, procedures, and regulations in multiple geographies.
  • Solid understanding of operating models and organizational buildouts.
  • Experience in building automation into processes and preparing for technical implementations.