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Strategic Assistant to Business Leaders

2 meses atrás

Faro, Portugal Michael Page Tempo inteiro

About the Role

Michael Page is seeking an experienced Strategic Assistant to Business Leaders to support the daily life of a multicultural entrepreneur family.

The successful candidate will be responsible for:

  • Personal Support
    • Diary management of personal agenda and optimizing time management.
    • Personal travel arrangements.
    • Personal email and WhatsApp communications.
    • Managing the main and secondary residences in Portugal.
    • Stock taking, inventory, and online and offline shopping.
    • Party, events, and holidays management.
    • Family activities planning (after school activities, pickups, drop-offs, hobbies, engagements).
    • Take care of personal finances (payments, tracking).
    • Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc).
    • Taking care of the physical and digital archive and ensuring all paperwork and administrative tasks are completed.
  • Executive and Corporate Support
    • Managing agendas, planning meetings.
    • Professional travel arrangements.
    • Events and inherent logistics.
    • Professional email and WhatsApp communications.
    • Prepare and organize reports, meeting notes, and presentations.
    • Conduct research and gather information as needed.
  • Perfil ideal
    • Bachelor's degree in Business Administration, Executive Assistantship, or a relevant field.
    • Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant.
    • Excellent and impeccable oral and written skills in English.
    • Good oral and written skills in Portuguese.
    • Knowledge of Korean or French will be considered highly valuable.
    • Outstanding organizational skills.
    • Detail and solutions-oriented.
    • Solid knowledge of MS Office, including Excel.
    • Ability to work in a very autonomous way, flexible and adaptable.
    • Proactive and does not take a 'no' for an answer.
    • Multicultural background and/or interest in different cultures.
    • Excellent listening skills.
    • Driving license.

What We Offer

• Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory).

• Competitive compensation package.

• Great opportunity for your professional and personal development.