Office Operations Support

6 meses atrás

Lisboa, Portugal Global Citizen Solutions Tempo inteiro

**#ABOUTUS**

Global Citizen Solutions is a successful, growing business, a Boutique by residency & citizenship investment and advisory firm, with fast pace growth, positioning our operation as much more than merely business that provides citizenship services.

We are a multidisciplinary firm offering bespoke visa and relocation solutions in several countries across Europe and the Caribbean with a personalised approach to each client. We collaborate with specialist partners in the areas of wealth management, relocation, legal and tax affairs, buyers agency and concierge services.

Our team is multicultural and specialised giving us a broad and diversified mindset aligned with a flexible and unique consulting strategy to each one of our Clients.

**#ABOUTTHEROLE**

In Lisbon, office based.

**Office**
- Manage well functioning of equipments (PCs, printers and peripherals) for all users in the office.
- ⁠Manage and follow-up with phone and Internet bills (periodically evaluate the package contracted contratado vs what has been billed).
- Guarantee internet access via WiFi or cable to all users in the offices.
- Manage team access to the offices.
- Manage offices alarm system.
- Manager and control offices cleaning services.
- Attend day-to-day specific office requests.
- Be attentive and request improvements for common spaces within the building.
- ⁠Coordinate enhancements or constructions both visuals and structural on office spaces.

**Purchasing**:

- New or re-conditioned equipments or peripherals for new members. Assess the cost x benefit between market options.
- ⁠Guarantee basic hygiene supplies plus basic food supplies (coffee, snacks, fruits, etc.).
- Office supplies: assure minimum viable, at least.
- Support on buying flight tickets (or train fights) and accommodations arrangements.
- Support purchasing (and organising) itens for monthly events (decorations, catering, etc.).
- Key person dealing with hygiene and safety at work place issues.

**Cars**:

- Fleet management.
- Check up the correct use of gas cards.
- ⁠Guarantee that cars inspections are done in a timely manner.
- ⁠Coordinate cars' buying and sales.
- Coordinate periodically car washing.
- Guarantee and follow up the correct and careful use of the cars.
- ⁠Coordinate repairs/maintenances every time as needed.
- Manager corporate permits with the right entities, such as EMEL.
- Coordinate cars deliveries and returns.
- Manage potential traffic infractions, allocating them to the rightful responsible.

**Corporate Apartment**:

- Coordinate incoming and exits of guests.
- Coordinate house cleaning.  
- Coordinate services/repairs needed.
- Utilities Management.

**#ABOUTYOU**

A suitable applicant will have:

- excellent communication skills, to interact with different stakeholders.
- dynamic, proactive, multitasker, both anticipating needs and react to no planned situations.
- experience in handling with partnership agreements but also source for better partners options and benchmark to find the best choice at a given moment.
- be attentive to Company's challenges and prepare analysis for processes enhancements or new methodologies / equipments to put in motion.
- certified experience in fleet management, IT day to day operations and technology sourcing, running office operations.
- previous experience with different partners in different areas.
- ability to adapt style and approach to different co-works profiles and cultural variations.
- willingness to get involved, learn & adapt quickly & work hard to achieve results.
- willingness to work in a start-up environment & independently.

**#OUROFFER**
- Join a multidisciplinary team in a multinational environment.
- Fast-paced, highly structured and dynamic business environment.
- Comfortable office, located in a prestigious area in Lisbon, with a very easy access by public transportation (metro, bus, train and boat).

**#OURVALUES**
- Coachable: Open to receiving training and constant small improvements, even if experienced.
- Independent: able to organize oneself without “babysitter”
- Doer: you have to love getting results yourself.
- Flexibility: Ready to adapt to a variety of tasks.
- Focused: values more stability, than the shiny new opportunities that pop up.

**Job Types**: Full-time, Permanent

Application Question(s):

- Have drivers licence

**Experience**:

- Office Support: 2 years (required)
- Partners relationship: 2 years (required)
- IT basics: 3 years (required)

**Language**:

- Inglês (required)

  • Office Operations Associate

    4 semanas atrás

    Lisboa, Portugal Datadog Tempo inteiro

    At Datadog, Office Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Office Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work. Datadog is looking for an Office Operations...

  • Office Operations Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Aptoide Tempo inteiro

    Aptoide is a leading Android App Store and distribution platform, with over 500 million users worldwide. Our mission is to bring back the freedom of choice in the apps world.About this roleWe are seeking an organized and proactive Office Operations Coordinator to provide support across several areas, including Executive assistance, People & Culture, Finance,...

  • Office Operations Coordinator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Datadog Tempo inteiro

    Company OverviewDatadog is a global SaaS business, delivering a rare combination of growth and profitability. We operate as a hybrid workplace to ensure our employees can create a work-life harmony that best fits them.SalaryThe estimated salary for this position is around $60,000 - $80,000 per year, depending on location and experience.Job DescriptionWe are...

  • Office Operations Associate

    3 semanas atrás

    Lisboa, Portugal Datadog Tempo inteiro

    At Datadog, Office Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Office Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work.Datadog is looking for an Office Operations...

  • Office Operations Manager

    3 semanas atrás

    Lisboa, Lisboa, Portugal Sword Tempo inteiro

    Sword Health is a pioneer in revolutionizing pain management, leveraging technology to deliver unparalleled results. Our mission is to create a pain-free world, and we're seeking an exceptional Office Operations Manager to join our team.About UsWe've achieved remarkable growth since our market debut in 2020, with a recent valuation of $2 billion. Our...

  • Office Coordinator for People Operations

    1 semana atrás

    Lisboa, Lisboa, Portugal Intapp, Inc. Tempo inteiro

    **Company Overview**We are Intapp, Inc., a company seeking to establish our newly established Lisbon office. This role plays a pivotal part in the establishment of many aspects of our office.**Job Description**We are looking for an Office Coordinator for People Operations & Workplaces to support the HR, Talent Acquisition, and Workplaces functions. This...

  • Global Payroll Operations Specialist

    3 semanas atrás

    Lisboa, Lisboa, Portugal Head Office Tempo inteiro

    Established in Portugal, our group comprises over 100 premium private schools across six continents. With a presence in more than 24 countries, we offer a world-class learning experience to over 80,000 students from Kindergarten to Year 13. Our commitment to academic excellence has earned us recognition as one of the top 10 highest value private companies in...

  • Office Operations Coordinator

    2 semanas atrás

    Lisboa, Lisboa, Portugal Casa Safari Lda Tempo inteiro

    We are seeking a skilled Office Operations Coordinator to join our dynamic People Team at Casa Safari Lda in Lisbon, Portugal. This part-time onsite position offers a unique opportunity to work with a fast-growing PropTech company.**Key Responsibilities:**Manage and maintain office facilities, including vendor contracts, relations, and services;Maintain an...

  • Sales Operations

    6 meses atrás

    Lisboa, Portugal Guestcentric Tempo inteiro

    GuestCentric is the leading provider of cloud-based digital marketing software and services that help extraordinary hoteliers enhance their brands, drive direct bookings and connect with their customers and on all digital platforms. We are extremely proud that GuestCentric was featured on the Skift Travel Tech 250. A report that selected the 250 travel...

  • Key Operations Manager for Lisbon Office

    1 semana atrás

    Lisboa, Lisboa, Portugal Gofluent Group Tempo inteiro

    Gofluent Group accelerates language learning through its unique platform, combining AI technology, a vast content library, and human interaction. Our mission-driven SaaS company believes every employee deserves equal opportunities to succeed in the workplace, regardless of their native language.About the Position:Operations Management RoleBecome a key player...

  • Corporate Office and Travel Operations Specialist

    3 semanas atrás

    Lisboa, Lisboa, Portugal Ebury Tempo inteiro

    Ebury, a leading FinTech firm, is seeking an experienced Corporate Office and Travel Operations Specialist to join their team in Lisbon. This exciting role offers a unique opportunity to provide exceptional support to Ebury employees and visitors.As a key member of the office operations team, you will be responsible for delivering a world-class office...

  • Executive & Office Operations Assistant [part-time]

    2 meses atrás

    Lisboa, Portugal Aptoide Tempo inteiro

    **Who we are**: Aptoide is the fastest growing Android App Store and distribution platform in the world, with over 500 million users and 1 million apps. With a multicultural team spread from Portugal to Singapore and China, we work with end-users, Developers, OEMs and Telecoms. Our mission is to bring back the freedom of choice to the apps world, shaping...

  • Portugal Office Operations Coordinator

    Há 5 dias

    Lisboa, Lisboa, Portugal Buscojobs Portugal Tempo inteiro

    Are you a detail-oriented professional looking to join a dynamic team in Lisbon, Portugal? Buscojobs Portugal is seeking an Administrative Assistant to provide exceptional support to our senior leaders and teams. As an Administrative Assistant, you will be the operational backbone of our office, ensuring seamless day-to-day operations and providing proactive...

  • Operations Support Trainee

    6 meses atrás

    Lisboa, Portugal Indie Campers Tempo inteiro

    **ABOUT US** Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices. The company aggregates over 3,000 own vehicles, in addition to the...

  • Operations Support Trainee

    6 meses atrás

    Lisboa, Portugal Indie Campers Tempo inteiro

    **ABOUT US** Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices. With over one million nights rented through our travel platform,...

  • Operations Support Agent

    6 meses atrás

    Lisboa, Portugal Indie Campers Tempo inteiro

    **ABOUT US** Indie Campers, the go-to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and customer-centric orientation, Indie Campers has developed a strong booking experience and high-quality road trips at affordable prices. The company aggregates over 3,000 own vehicles, in addition to the...

  • Office Operations Specialist

    6 meses atrás

    Lisboa, Portugal Xpandit Tempo inteiro

    A equipa de Office Management garante o bem-estar, qualidade e conforto de todos os colaboradores e visitantes dos nossos escritórios. Em estreita colaboração com as diferentes unidades da empresa, também é sua missão contribuir para a dinamização da cultura e valores da Xpand IT, através do apoio em diversas iniciativas e manutenção dos espaços...

  • Administrative Support Specialist

    1 semana atrás

    Lisboa, Lisboa, Portugal Nagarro Inc Tempo inteiro

    We are a Digital Product Engineering company scaling rapidly, building products, services, and experiences that inspire, excite, and delight. Our dynamic team exists across the globe (15,000+ experts in 26 countries), fostering a non-hierarchical work culture.About the RoleAs an Administrative Assistant, you will provide essential support to our office...

  • Strategic Operations Support Specialist

    Há 1 mês

    Lisboa, Lisboa, Portugal The Boston Consulting Group Tempo inteiro

    Job Summary:As an Executive Assistant for Senior Leaders, you will provide comprehensive administrative support to experienced Senior Leaders across EMESA from our Global Services hub in Lisbon.About the Role:This highly visible role requires a professional who is proactive, flexible, and able to work effectively at all levels. You will be responsible for...

  • Finance & Office Administrator

    4 semanas atrás

    Lisboa, Portugal Reia Collective Tempo inteiro

    Support the Backbone of Reia Collective's Operations and Finance Team At Reia Collective, we are looking for a Finance & Office Administrator to provide essential support to our Financial Controller and the broader operations team. This dual-role position is critical for maintaining the smooth running of both our financial processes and day-to-day office...